AI Shortlist · Guides
Almost every AI notetaker sells you a monthly seat. Almost nobody's meeting load is flat. If you have three busy weeks and one quiet one, a flat subscription charges you for the quiet week anyway.
Per-seat plans generally land in the $10–30 per user per month band, with entry tiers around $8–12 and free tiers that cap transcription minutes. A few vendors sell pay-as-you-go at roughly $0.99 per meeting instead.
Presence of a free tier doesn't mean it will cover you: caps on minutes, retention, or exports usually bite exactly when you start relying on it.
| Meetings / month | Seat plan ($20/mo) | Per-meeting ($0.99) | Winner |
|---|---|---|---|
| 5 | $20 ($4.00/meeting) | $4.95 | Per meeting ✓ |
| 15 | $20 ($1.33/meeting) | $14.85 | Per meeting ✓ |
| 30 | $20 ($0.67/meeting) | $29.70 | Seat plan ✓ |
| 60 | $20 ($0.33/meeting) | $59.40 | Seat plan ✓ |
• Where does the recording live? Cloud-only is fine until a client asks you to delete it.
• Can you export the transcript? If not, your notes are rented, not owned.
• Does it join without a visible bot? Some client calls are not okay with a bot appearing.
• Does it work in your meeting tool? Check your actual stack, not the feature list.
• What does cancelling cost you? Prefer a tool you can leave in one click.
Count your meetings for the last month. Under 25 — pay per meeting. Over 25 — take the cheapest seat plan you'll actually use, and check the free tier's caps first.
Prices move. Treat the figures above as shapes, not scripture — and re-run the table with your own numbers before you buy.